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Webelos Woods is an overnight campout designed to introduce Webelos Scouts to the many outdoor adventures of Scouting. This awesome weekend event includes patrol-method camping and Scouting activities. Find troops in the area at https://beascout.scouting.org/. Learn more about the Webelos to Scouts transition and information to help assist Webelos Scouts as they make the important decision on which troop to join and questions to ask troops at Webelos-to-Scout Transition.

Registration is $40.00 for Webelos Scouts and parents/guardians. Scouts and Leaders in Troops are $25. There is no program for siblings.

Registration deadline is Wednesday, November 2, 2022 at Midnight.

Program

On Saturday morning, Webelos Scouts are organized in groups and will tour various Troop campsites throughout the day. Area troops will host activities and demonstrations. This is a great opportunity for Webelos Scouts and their parents to observe the Troops in action. Evening activities will include time to set up tents, dinner at the Dining Hall, a closing flag ceremony, campfire and cracker-barrel with the Troops at their campsites.

What to Bring

Webelos Scouts

  • Copy of BSA Annual Health and Medical Record (Part A & B for all Scouting events) for every Scout and adult attending

  • Activity (Scout t-shirt) uniform

  • Clothing appropriate for the weather

  • Closed-toed shoes

  • Jacket and raingear

  • Hat

  • Hand sanitizer

  • Note-taking materials

  • Cash for trading post (credit/debit cards not accepted)

  • Webelos Handbook

  • Cub Scout 6 essentials: first aid kit, water bottle, flashlight, trail food, sun protection, and whistle

 

Optional: folding chairs, insect repellant

Troop gear

  • Copy of BSA Annual Health and Medical Record (Part A & B for all Scouting events) for every Scout and adult attending

  • Field (Scout shirt) and activity (Scout t-shirt) uniform

  • Clothing appropriate for the weather

  • Closed-toed shoes

  • Jacket and raingear

  • Hat

  • Hand sanitizer

  • Water bottle

  • Food for cracker barrel

  • Supplies for assigned activity

  • Patrol first-aid kits

  • Cash for trading post (credit/debit cards not accepted)

  • Scouts BSA Handbook

 

Optional: folding chairs, insect repellant, sunscreen​

What NOT to bring to camp:  Alcohol, electronics/game equipment, firearms, guns and ammunition, sheath knives, fireworks, illegal drugs, liquid fuel lanterns or stoves, pets, scooters, skates, skateboards, or valuables

Directions to Camp Post and Check-in Procedures

Directions to Camp Post from Lubbock:  Head East on U.S. Hwy 84 until you get to Post, TX - Turn right onto US-380 W/W 8th St (signs for Farm-to-Market Rd 669) – Turn left onto S Avenue M (signs for Farm-to-Market Rd 669) – Continue straight onto FM 669 S/S Avenue M – Turn right onto Camp Post (look for gate and flags) – Follow ranch road to second gate in front of Ranger’s House – Follow road past house and to the parking lot. Camp Office/Med Lodge with breezeway is up from the Parking Lot.

Check-In Procedures

Webelos Scouts arrive on Saturday morning from 7:30 – 8:30 am. Check in at the Camp Office. Webelos will receive their assigned rotation of sessions at check-in.

Medical Forms: Every participant from all Troops and Packs must have a current BSA Annual Health and Medical Record (Part A & B). Every unit should bring two copies in a binder. One copy will be turned in at check-in. They will be held in a first aid location during the event. The binder will be returned to each unit upon checkout. Units should have a second copy to keep in the campsite.

Roster: A short-term camping roster from each Troop must be completed and emailed to the Webelos Woods chair, Sonja Morton at sonjamorton1986@gmail.com.

Rules, Regulations and Important Information

Camp Code: The Scout Oath, Scout Law and Outdoor Code will be the law of the camp.

Dress Code: The dress code for the day must be weather appropriate, so please pack accordingly. Sturdy boots are highly recommended. Open-toed shoes are not allowed for safety reasons. Field uniforms (Scout uniforms) are recommended for Troops. Activity uniforms (Scouting t-shirts) are recommended for Webelos.

Participants: All participants must be registered members of the Boy Scouts of America.

Leadership: All units must ensure sufficient leadership and comply with the BSA supervision requirements. Two registered adult leaders 21 years of age or over are required. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided. From the Youth Protection website, the BSA has adopted the following policies for the safety and well-being of its members. These policies primarily protect youth members; however, they also serve to protect adult leaders. Parents and youth using these safeguards outside the Scouting program further increase the safety of their youth. Those who serve in positions of leadership and supervision with youth outside the Scouting program will find these policies help protect youth in those situations as well.

  • Two-deep leadership is required on all outings. A minimum of two registered adult leaders — or one registered leader and a participating Scout’s parent or another adult — is required for all trips and outings. One of these adults must be 21 years of age or older.

  • One-on-one contact between adults and youth members is prohibited. In situations requiring a personal conference, such as a Scoutmaster conference, the meeting is to be conducted with the knowledge and in view of other adults and/or youth.

  • The policies of two-deep leadership and no one-on-one contact between adults and youth members also apply to digital communication. Leaders may not have one-on-one private online communications or engage one-on-one in other digital activities (games, social media, etc.) with youth members. Leaders should copy a parent and another leader in digital and online communication, ensuring no one-on-one contact takes place in text, social media, or other forms of online or digital communication.

 

Generators: Generators are not allowed for unit use. The use of a generator by the Webelos Woods committee will be permitted where the power to run equipment is not available.

Use of Water: No washing of anything at the hydrant. 3 bucket system for dishes. Hand washing and drinking is acceptable.

Latrines/Shower Facilities: Shower houses are between the bunkhouses. There are also bathrooms on either side. Also, two bathrooms in the Mallet Building (trading post). Porta-potties will be available for use.

Trash: Each unit must take their trash out. Dumpsters are located behind the Dining Hall.

Tobacco/Alcohol: Smoking permitted in the parking lot or west side (rear) of Dining Hall. No alcohol of any kind is permitted.

Parking: Due to the limited space, all personal vehicles will need to park in designated parking areas, no exceptions. Unit trailers with towing vehicles can be parked at campsites, but no others.

Visitors: No visitors are allowed. Only registered Scouts and Scouters.

Knife Safety: Follow all rules regarding knife safety and proper handling of knives and tools.

Cutting of Trees: Please do not cut down any live trees for firewood. Any cutting down of live trees will require permission from the Camp Ranger.

Prohibited: Knives with blades longer than 3” in length, alcohol, fireworks, firearms, and non-medically prescribed drugs are strictly prohibited.

Cutting Through Campsites: Please do not pass through other unit's campsites. There will be walkways marked out. A Scout is courteous, kind, and obedient to name a few. Please be considerate.

Prescription Medication: On all outings, an adult is to be responsible for youth medications (in the original containers), kept secure, and dispensed as prescribed. Prescription medicine will be handled by the troop leadership.

Health/First Aid: Minor first aid issues should be handled by the unit leadership. Major first aid issues will be handled by event staff at the Health Lodge.

Tentative Troop-sponsored Activities

Unit

T140

T157B

T157G

T402

T406

T505

T515

T536

T575B

T575G

T593

 

Activity

TBD

TBD

TBD

TBD

TBD

TBD

Orienteering/Geocaching

Campsite Selection & Set up

Tomahawk Throwing

Archery

Dutch Oven Cooking

Tentative Schedule

Friday

6:00 - 8:00PM

8:30PM

9:00PM

10:00PM

Saturday

7:30 - 8:30AM 

8:45AM

9:00AM

10:00AM

11:00AM

12:00PM

1:00PM

2:00PM

3:00PM

4:00PM

5:00PM

6:00PM

7:00PM

7:30PM

9:00PM

10:00PM

Sunday

8:00AM

9:00AM

9:30AM

 

Troop check-in and camp setup begins (one representative per troop checks in at camp office)

Scoutmaster and Senior Patrol Leader (SPL) meeting

Cracker Barrel at Dining Hall

Lights Out

 

Webelos Scouts check-in and Breakfast at Dining Hall

Opening Flag Ceremony

Session 1

Session 2

Session 3

Lunch at Dining Hall

Session 4

Session 5

Session 6

Session 7

Webelos Camp setup with Troops

Dinner at Dining Hall

Closing Flag Ceremony

Campfire*

Webelos Scouts spend the night with Troop. Troops host cracker barrel

Lights Out

 

Breakfast at Dining Hall

Interfaith Worship Service at Kate's Chapel

Webelos and Troops close camp and depart

Campfire*

Time will be allotted to work on campfire program, so please have your youth (Webelos and Scouts) think of a BSA appropriate song, skit, or story they'd like to share with the group!

Photographs

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that South Plains Council has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The South Plains Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  

  • One-on-one contact between adults and youth members is prohibited. 

  • The buddy system should be used at all times. 

  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Late Breaking Information & Contact Information

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For any questions related to Webelos Woods contact Sonja Morton sonjamorton1986@gmail.com or call the South Plains Council office at 806-747-2631.